Teambuilding is a valuable tool for strengthening team cohesion, improving relations between colleagues and boosting motivation. However, organizing a teambuilding event can entail considerable expense and exceed the budget allocated to this activity. In this article, we offer a few tips on how to reduce teambuilding costs without sacrificing the quality of the event.
Choosing the right time
The timing of your teambuilding event can affect the overall cost. It’s generally more economical to plan an off-season or weekday activity rather than on a weekend or during school vacations. In this way, you can benefit from lower rates for space rental or animator services.
Tips for choosing the right time :
- Avoid public holidays and school vacation periods
- Give priority to weekdays
- Plan your activity for the morning or early afternoon to take advantage of lower rates.
And don’t forget to compare different providers’ rates for different periods before making a decision.
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Selecting the right activities
Not all teambuilding activities are equal in terms of cost. Some may be more expensive than others, especially those requiring specific equipment or special supervision. To keep costs down, focus on activities that don’t require complex equipment and can be carried out in-house. Use your available resources and encourage participants’ creativity.
Examples of low-cost activities :
- Artistic creation workshops (painting, crafts, writing, etc.)
- Escape game on company premises
- Outdoor sports sessions (running, yoga, soccer, etc.)
- Culinary challenges using the office kitchen
Leave the choice of activities to your employees, so that they can take ownership of the event and make it easier to organize.
Limit ancillary expenses
It’s also possible to reduce the overall cost of a teambuilding event by paying attention to ancillary expenses, such as food, drinks, decorations and goodies. Give preference to local suppliers to limit transport costs, opt for simple, economical snacks, and choose inexpensive or in-house-made gadgets to thank participants.
Tips for limiting ancillary expenses:
- Use local suppliers
- Opt for salvaging or reusing materials rather than buying new ones.
- Select a venue that is affordable and easily accessible by public transport or carpooling
- Recover items from your office (projectors, tables, chairs, etc.)
Don’t hesitate to call on the skills of your in-house staff for certain aspects of the organization, such as taking photos or creating fun materials.
Use a specialized online platform
You can also use an online platform such as TeamBooking to facilitate the organization of a teambuilding event and benefit from competitive rates. This service enables you to quickly select activities to suit your budget by comparing the various offers from teambuilding professionals.
Advantages of using an online platform:
- Save time by simplifying your search
- Compare rates and services to make the best choice
- Benefit from personalized advice to organize the ideal event
- Find innovative activities that stand out from the crowd
With these few tips and the support of TeamBooking, you can lower your event costs while offering your teams an unforgettable experience.
